Privacy Policy

Overview and Purpose

Tri-State Cycling Club (TSCC) – is committed to protecting your privacy and ensuring the security of your personal information. This policy outlines how TSCC collects, uses, discloses, and protects your personal information when you use our services. Our website address https://www.tristatecyclingclub.org

Policy

Information TSCC Collects:

TSCC may collect the following types of information:

  • Personal Information
    • Name
    • Contact information (address, email address, phone number)
    • Date of birth
    • Emergency contact information
    • Membership information
  • Non-Personal Information
    • Website usage information (e.g., IP address, browser type, pages visited)
    • Demographic information (e.g., age, gender, location, weight)

How TSCC Uses Your Information

TSCC may use your information for the following purposes:

  • Membership Administration
  • Managing your membership with TSCC
  • Sending TSCC-related communications
  • Providing you with information about TSCC activities and events
  • Website Improvement
    • Analyzing website traffic and usage to improve our website
    • Customizing the website experience based on user preferences
  • Emergency Contact
    • In case of an emergency during TSCC activities, we may use the emergency contact information you provided.
  • Legal and Business Compliance
    • Complying with legal obligations and responding to legal requests
    • Complying with business obligations and requests

How TSCC Protects Your Information

TSCC takes reasonable measures to protect your personal information, including:

  • Implementing physical, technical, and administrative security measures.
  • Regularly reviewing and updating our security practices.
  • Restricting access to personal information to authorized personnel only.

Disclosure of Your Information

TSCC does not sell, trade, or rent your personal information to third parties. TSCC may share your information with third parties in the following circumstances:

With your consent.

  • To comply with legal obligations.
  • To protect our rights, privacy, safety, or property.
  • In connection with the sale, merger, or acquisition of all or part of our organization.

Your Choices

You have the following choices regarding your personal information:

  • You can access and update your personal information by contacting us.
  • You can unsubscribe from our email communications by following the instructions in the emails we send.

Third-Party Links

TSCC’s website may contain links to third-party websites. TSCC is not responsible for the privacy practices or content of these websites. TSCC encourages you to review the privacy policies of these websites.

Children’s Privacy

Our services are not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe we have collected personal information from a child under 13, please contact us, and TSCC will promptly remove the information.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

If you request a password reset, your IP address will be included in the reset email.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where your data is sent

Visitor comments may be checked through an automated spam detection service.

Changes to this Privacy Policy

TSCC may update this policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. The updated policy will be posted on our website with the revised effective date.

Contact Us

If you have any questions, concerns, or requests regarding this policy or the handling of your personal information, please contact us at: info@tristatecyclingclub.org

At Tri-State Cycling Club, we are committed to protecting your privacy and providing you with the best possible experience.